Most people don’t really know what a location manager does. It’s not a flashy role, but it’s essential. From the outside, it might look like we just find nice places to film. But behind the scenes, it’s a steady mix of planning, coordination, and putting out fires before they start.
The truth is, it’s a job built on consistency and trust. It’s not always exciting, but it’s always busy. Each day has its own rhythm. Whether you’re scouting, dealing with permits, or managing a crew on set, you’re the one making sure the production stays on track.
Mornings are about prep
Most days start with reviewing call sheets, checking your notes, and confirming everything is ready to go. If it’s a scout day, you’re mapping out routes and touching base with property owners. If it’s a shoot day, you’re making sure everyone knows where to park, how to access the site, and what time to expect lockup or cleanup.
Scouting days are all about options
Scouting means thinking ahead. You’re visiting potential spots, taking photos, checking noise levels, figuring out light and shadow, and thinking through parking and staging areas. You’re not just showing a director a cool space—you’re making sure it can actually support a full crew and gear.
On set, you’re the go-to
When the shoot is underway, you stay close to the action. You’re there to make sure everything goes smoothly with the location. If there’s a question, a complaint, or an issue with the property owner or neighbors, it usually comes to you first. You handle it quietly and keep things moving.
Between shoots, the paperwork doesn’t stop
There’s always something to follow up on. Permit applications, invoices, contracts, and insurance forms need to be tracked and filed. You’re also updating your location database, reaching out to new property owners, and prepping for the next job.
A few tools that keep things moving
• Google Maps with custom pins
• A solid photo and video archive of past locations
• Permit templates for repeat use
• Portable scanner and printer
• A good set of boots and backup clothes in the trunk
Final thoughts
The work isn’t always glamorous, but it’s rewarding. You’re the one who helps make a vision real—one location at a time. It’s not about being in the spotlight. It’s about doing your job well so the crew can do theirs. That’s the part most people never see, and that’s what makes the role so important.