There’s nothing more frustrating than falling in love with a location only to get blocked by a permit issue. It doesn’t matter how perfect it looks if the paperwork’s not right, you’re not rolling. Permitting is one of the least glamorous parts of location work, but it’s one of the most critical.
The process can feel like a maze. Every city, every neighborhood, every agency has its own rules. You’re juggling timelines, insurance requirements, neighborhood notifications, and more. And when you’re on a tight schedule, delays aren’t an option.
Know the system before you start
Every jurisdiction has its quirks. Some cities move fast and are film-friendly. Others require weeks of lead time. Build a cheat sheet for each area you shoot in. Know who to call, what forms to file, and what red flags to watch for.
Relationships matter more than rules
You can know the process inside out, but a good relationship with a film office rep or a city contact will always save you time. Be respectful. Be early. And always deliver on your end—because your rep is your best ally when things get tight.
Permits are more than paperwork
Think about parking, fire safety, street closures, amplified sound, and drone usage. Every one of those needs to be cleared with a different department. Miss one and the whole shoot could be in jeopardy.
Keep your files tight
Organize your documents like a producer would—digital and physical copies, labeled clearly, and accessible on-site. That way if a cop rolls up asking for a permit, you’re not fumbling through emails on your phone.
Permitting is a game of trust and timing. The more you plan ahead, the more doors you open for your team. Smooth permits don’t just get you access—they earn you a reputation. And that can mean the difference between getting a callback or getting skipped.